Consulting/Professional Services


These are just a few of the ways that VillageMall® can help you run your consulting / professional services firm more efficiently.

Maximise Revenues

Your employees' billable time is the source of your revenue. Maximise your revenue by capturing time, expenses and other products or services accurately so no billable items are lost or under-represented. VillageMall solutions allow you to:

  • Eliminate double entry errors through online approval routing & full integration
  • Assign individual entries with appropriate costs and accounting codes
  • Assign multiple customer billing rates to a single timesheet items, support for  per customer rates

Shorten the Cash Flow Cycle

Project developments and real-time costs are always available. Generate and send invoices using VillageMall electronic invoices; accelerate the billing cycle to improve cash flow. VillageMall solutions let you:

  • Enter and track time from wherever work takes you - the client's office, an airport terminal, or anywhere on Earth
  • Store all project cost-related data in a single integrated program
  • Generate and send invoices online anytime during the project life cycle
  • Allow clients access to project time and expense reports, this includes optional approval of timesheets and expenses.

Stay on Schedule

Do your customer payments hinge on timely completion of projects? If so, access to real-time project status is a must. Resource management and allocation to specific projects  is also necessary in order to manage multiple projects successfully. Web Office solutions can help you:

  • Monitor project status and project milestones
  • Coordinate and track project documentation ( including revisions)  using Web Doc.
  • Communicate with team members with Business Messaging.

Information on Demand

Identify problems and opportunities quickly through real-time reports. Managers have access to information on the spot, wherever they are and however they need it. Improve customer relationships by providing client access to project and billing data; they can even print their invoices, view past payments and pay online.

 Basic features:

  • Track billable and non-billable hours by job. Store your client, contractor, and vendor information as Web Ledger accounts. Track the people associated with your client companies via Web Ledger contacts.  Using Timesheets, create jobs and link them to the client records. You and your employees can then submit and assign hours spent and expenses incurred to the correct job. Your contractors can submit and assign their  hours spent and expenses incurred to the correct job.  Additionally your Clients can approve timesheets, issues new work orders, and create jobs online via Service Centre.
  • Paying independent contractors. Create contractor invoices (recipient created tax invoice), directly from their Timesheets and pay using standard Bill pay procedures. Support for ATO contractor types. Feel safe in the knowledge that each hour payed to your contractors has been billed to your clients.
  • Generating and sending invoices-and receiving prompt payment. Create quotes and send electronically to your clients that, when approved by your client, can be turned into orders and then invoices without re-entering the data. Invoices can be printed, or e-mailed. Clients can also log into your online Service Centre and see all work in progress, approve timesheets and access invoices to date, they can even pay their invoice online if they choose using VPay® .
  • Retain your clients. Use VillageMall's integrated WebCRM to acquire new  and retain existing customers. use to track client activities and to-do lists.
  • Payroll: The end of the pay period, be it weekly, monthly or whenever is dreaded by most consulting organisations. For many organisations, each pay period brings late, missing or unreadable timesheets, repetitive data entry and complicated calculations for employee pay rates and overtime/vacation rules. Sound familiar? Found out (the hard way) that outsourcing your payroll does not help? It doesn't have to be this way. VillageMall payroll supports fully automated time and attendance collection procedures with payroll processing to reduce errors from double entry of data. As you would expect we support the latest ATO specifications and are certified against the ATO payroll test cases. ATO Tax table are updated, and the correct tables are automatically used by VillageMall software.

Web Office features:

  • Focus on real sales opportunities: Sales Force Automation, tracks leads, prospects and conversion to Customers. Includes industry weightings to calculate probability of conversion to a Customer. Use to focus resources on the most likely sale opportunities.
  • Private business email: Totally secure, Business grade messaging within your organisation; absolutely no SPAM or virus's.
  • Appointments: supports public or private, and recurring appointments. Includes client scheduling and tracking.
  • Contacts: keep list of the "people" you interact with, integrated with our Sales Force Automation modules, include integrated sending of SMS messages from within Contacts.
  • Document Management: Keep important client and company documents online with our document and records management system.
  • Project Management: The modern workforce is increasingly organised into project teams that are scattered across the globe. How can your organisation best keep track of these teams and their projects across the geographic and organisational boundaries that separate them? With VillageMall Project Management  Solutions. Our workforce management applications provide dynamic solutions to common project management problems by improving your business processes.
VillageMall is the revolutionary way to run your business more efficiently, offering a combination of features previously unavailable to small- and mid-sized businesses:
  • Seamlessly integrated components: all components access one centralized database-no more re-entering data in separate applications, and all information is always up-to-date.
  • Web-based: there's nothing to install, download, or upgrade-we even take care of data back-ups.
  • Anytime, anywhere, multi-user access: you, your employees, and even your partners and customers that you grant permission, can all access, wherever they are, whenever they want.
  • Complete security: VillageMall uses state-of-the-art hardware, firewalls, security policies and Internet protocols to protect your data.

Our Pricing:
Our Service Level Agreement.
Can all this be true?
Request a Demo and find out how VillageMall applications can help your business today!
What about Support?
Visit our Customer Care Site for details.

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